How to vote

It's now even easier to have your say

Special Meeting of Credit Union Baywide

Monday, 26 August 2019 

Click here to view the Notice of Special Meeting

Click here to vote


Please read through the Notice of Meeting carefully then select one of the options below to vote.

1. Using your unique login details (sent directly to you via email or post) to vote electronically from your own personal device

2. Attend the Special Meeting on Monday, 26 August 2019 and cast your vote in person.

3. Call 0800 229 943 and request to have a Proxy represent you and cast your vote for you at the Special Meeting

Please call us on 0800 229 943 or pop into your local branch if you have any questions about the Special Meeting or how to vote. 


Who's eligible to vote?

The current Rules provide:

  • for joint accounts, the first-named person on the account shall have the vote; and
  • only valid members aged 16 or older at the closing date for voting (as set out below) may vote.

Primary (first-named) account holders, over the age of 16, may cast one vote per resolution.


E-voting

We’re pleased to announce that it’s now even easier for all customer-owners to have their say and submit their votes for our upcoming Special Meeting and our Annual General Meetings. Electionz.com, New Zealand’s leading independent election management team, has been contracted to manage the voting. To aid the integrity of the process, the Board of Directors has appointed Warwick Lampp of electionz.com as Returning Officer and scrutineer for Credit Union Baywide. 

Please be confident in the knowledge that we’re here to support you and ensure that all those eligible to vote, will have the opportunity to do so. If you’re eligible to vote, as well as being able to cast your vote from any device, all branches will be equipped to assist you in casting your vote in-branch if you prefer. Please contact your local branch if you have any questions. Alternatively, eligible customers may vote in-person at the Special Meeting.


 

Voting FAQs

The Special Meeting of Credit Union Baywide will be held on Monday, 26 August 2019.

Business of the evening will include:

  • Replacement Rules
  • Application for incorporation

Background

The Friendly Societies and Credit Unions Act 1982 (FSCU Act) has been amended to require credit unions to apply for incorporation. The amendments to the FSCU Act also allow Credit Union Baywide to lend to enterprises, such as: companies, partnerships and trustee(s) of a trust related to a member, and to provide services and products to such enterprises.

Credit Union Baywide members are asked to vote to:

a) approve the replacement Rules, and

b) approve the application for incorporation

to enable the application for incorporation by the statutory deadline, 30 September 2019. If approved by members, the replacement Rules will come into effect on the date of incorporation, effective from 1 January 2020.

Incorporation is not optional for credit unions. If the required number of members do not approve Resolutions 1 and 3 and/or Credit Union Baywide does not apply for incorporation within the statutory timeframe, the existing credit union registration will be cancelled.

Please read the full Notice of Meeting here carefully before casting your vote.

Each member who is eligible to vote will receive voting information that will include their unique login details. From any device, you'll be able to visit the voting site where you'll be prompted to enter your unique e-voting PIN and password. From there you'll follow the simple instructions provided to cast your votes for each resolution. The whole process should take less than 5 minutes.

Voting closes at 4pm, Friday 23 August 2019.

All votes are confidential and managed independently by electionz.com. Credit Union Baywide will not be able to access individual votes or identify who has cast a vote.

electionz.com will only provide the following information to Credit Union Baywide:

  • The final result
  • A breakdown of the results, ie the number of 'for' versus 'against'
  • Basic demographic trends ie which region of NZ voted mainly 'for' versus those who voted 'against'

Each member who is eligible to vote can cast one vote per resolution.

The voting process is compatible with all smartphone devices, computers and tablets. Alternatively, you can vote at one of your local branches. You will need to bring your unique voting details with you (staff will not have access to these details, they are unique and confidential to you only).

Alternatively, you can attend the Special Meeting and vote in person.

Electronic voting offers a more accessible, secure, faster and environmentally friendlier process for voting. The use of technology makes the voting process more accessible for the majority of our customer-owners, allowing more customer-owners to have their say.

Engaging with an independent voting specialist also aids in protecting the integrity of the process.

Your local branch will be equipped to assist you in submitting your vote, just ensure you take your unique voting details in with you (staff will not have access to these).

Alternatively, you can call our friendly team on 0800 229 943 and they'll be able to help you with any queries relating to the e-voting process.